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International Relations Student Association Constitution
Article I.
The name of this organization shall be the International Relations Student Association, hereinafter referred to as IRSA.
Article II.
General Purpose:
IRSA provides information for those interested in international affairs. We create a sense of solidarity within international studies, acting as a council exposing students to various opportunities and helping them to explore new interests. We aim to foster cultural, environmental, political, and economic communication within the international arena.
Article III.
An Executive Committee shall run IRSA. The number of people on this Committee is limited only to the interest of Members running the organization.
Section A
The Executive Committee shall consist of the following Officer positions:
There shall be one President who shall: preside over meetings and plan the agendas for those meetings; function as an intermediary between IRSA and the International Affairs Journal and the International House; fulfill Treasurer duties in the absence of the Treasurer.
There shall be one Vice President who shall: assist the President, as necessary; fulfill Presidential duties in the absence of the President; fulfill Secretarial duties in the absence of the Secretary; function as an intermediary between IRSA and cultural or international clubs at U.C. Davis.
There shall be one Treasurer who shall: function as the Student Programs & Activities Center (SPAC) Representative, fulfilling necessary SPAC duties; coordinate planning the budget; collect dues; organize fundraisers, with the assistance of the Activities Coordinator; manage any IRSA financial accounts; facilitate any Club Finance Council (CFC) funding.
There shall be one or two Secretary(s) who shall: take minutes at both executive and general meetings; type and disseminate minutes within thirty-six (36) hours of the close of the meeting; reserve a room for meetings.
There shall be one or two Publicity Coordinator(s) who shall: coordinate publicity efforts, to include (nonexclusively) tabling, posting fliers, and chalking classroom blackboards.
There shall be one or two Activities Coordinator(s) who shall: organize activities, to include (nonexclusively) discussion groups and movie nights; update the calendar on the IRSA website.
There shall be one Webmaster who shall: manage upkeep of the IRSA website; keep announcements on website up-to-date; deliver via e-mail the initial passwords to new website users; keep IRSA listservs up to date.
There shall be chairs/coordinators who will oversee and manage other necessary duties, as needed.
Section B
To qualify to be on the Executive Committee, one need only be a Member of IRSA.
Officer selection will be determined annually, except by special election. Elections for Officers are to be held during Winter Quarter, except by special election, and the Election procedure shall be conducted per Section C.
A majority vote of the Executive Committee is necessary to remove an Officer who has been deemed derelict of his/her duties.
Section C
Voting for Officers shall be conducted by the following procedure:
Nominees shall be determined by a designated nomination deadline, which shall occur on or before the third to last general meeting of the Winter Quarter. Members may make nominations at any time during the week prior to the designated nomination deadline, by e-mail, telephone, or in person, to a Member designated by IRSA for this purpose. Members may nominate themselves or other Members.
Speeches will be given at the meeting following nominations, after which a silent vote by present Members shall take place immediately. Members may vote at any time during the week following nominations, by e-mail, telephone, or in person, to a Member designated by IRSA for this purpose. The elected shall be determined by a simple majority vote, and the results tallied by the current President and Vice President.
In the event of a tie, a second round will be held between the two top vote-receivers. Should there still be a tie, a decision will be made by vote of the President, Vice President, and Treasurer.
The election results will be reported at the same general meeting and in the Minutes of that meeting.
All Officers must instruct the Officers-elect, by position, in the responsibilities associated with their positions.
A special election may be called by two different votes:
1) The Executive Committee may declare a special election by a supermajority vote. The entire Executive Committee must be present.
2)The general Membership may declare a special election by a supermajority vote. The entire Executive Committee and a minimum of two-thirds of the general Membership must be present.
Article IV.
General organizational meetings shall be held weekly. Meetings are held to determine and announce a schedule of events for the quarter and to discuss issues pertinent to IRSA and the fulfillment of the organization's purpose.
Periodic Executive meetings may be called by the Executive Committee.
IRSA shall assess quarterly dues on its Members. The amount will be determined by a two-thirds vote of the general Membership.
Membership is open to all UC Davis undergraduate and graduate students. A Member is defined as one who has paid IRSA dues. Only Members have voting rights.
Article V.
Amendments and by-laws may be proposed by any Member of IRSA and must be approved by a two-thirds vote of the Executive Committee.
Article VI.
All voting described herein, with the exception of Executive Committee votes, shall be determined by Members present at the given general meeting. All votes to take place shall be announced at the prior general meeting and in the minutes of that meeting.
Executive Committee votes shall be made at any time when both the following are true:
1) President and Treasurer are present.
2) At least two-thirds of the Executive Committee is present.
Article VII.
This constitution shall be ratified by a two-thirds vote of the Membership after having been read at a general meeting of the organization.
Ratified on the 26th of January, 2005, by a vote of 11-0.
Signed by (officers only):
Gabrielle Dembski, Co-President
Jia He, Co-President
Dan Wollrich, Co-Vice President
Clarice Bunag, Treasurer
Laura Dixon, Co-Secretary
Erika Enomoto, Publicity Coordinator
Olga Zaretsky, Activities Coordinator
Vaihere Sagues, Activities Coordinator
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